State Convention

Category: 

IDAHO STATE ELKS ASSOCIATION WINTER CONVENTION
November 1-3, 2018
SALMON LODGE #1620

Download Flyers & Forms
Registration Form
Thursday, Nov.1
Noon - 8:00 PM Registration Desk Opens
Noon - 9:00 PM Drop off Betty Hise Materials
Noon - Midnight Lodge Lounge is Open
Noon - Midnight Courtesy Cars Available
3:00 PM - 9:00 PM Meeting rooms available by appt. (Contact Julie Goodman)
6:00 PM - 9:00 PM No-Host Dinner
7:00 PM Financial Review
7:00 PM - Midnight Cards and Social Time
11:00 11 O'clock Toast (Current Exalted Ruler)
Friday, Nov. 2
6:00 am - 12:30 AM Courtesy Cars Available
7:00 AM - 8:00 AM Coffee, Juice and Rolls are Available
7:00 AM - 8:00 AM Registration Desk Open
7:00 AM Convention Sites Committee Meeting Sholl / Neely
8 AM - Closing Betty Hise Tables Open
8 AM – 9:30 AM Business Session (Opening Ceremony, Early Bird Drawings, Introductions, Committee Reports) Steve Johnson
9:00 AM - 4:00 PM Local Attractions for Spouses
9:30 AM - 9:45 AM -- Break –
9:35 State Trustee / Officer Meeting Ralph West (Chair)
9:45 AM - 10:40 AM Membership Recruitment and Retention (All Elks Attend) Steve Meier
10:00 AM - Midnight Lodge Lounge is open
10:45 AM - 11:20 AM Endowment Keith Mills
11:25 AM - 12:15 PM Grand Lodge Convention Meeting (Lodge Room) (All Leading Knights and interested individuals) Curt Neely
Noon - 2:00 PM Spouses Lunch Janet McFarland
12:15 PM - 1:15 PM Lunch
Noon Idaho Elks Rehab Board of Directors Meeting (Working Lunch) Bob Shaw
1:00 PM - 3:30 PM 11th Hour Toast Contest Roberts / Fackrell
1:00 PM DD Meeting with Mr. Damon Jim Damon
1:15 PM- 2:00 PM Marketing Your Lodge (All Elks Attend) Meier and Anderson
2:15 PM - 2:45 PM Officer/Trustees/Secretaries Duties and Responsibilities: Who is Responsible for What in a Lodge Keith Mills / Paris / Neely
2:15 PM- 5:00 PM State Trustee / Officer Meeting Continued Ralph West (Chair)
2:15 Past State President and State Secretary Spouses Meeting Janet McFarland
3:00 PM - 3:45 PM Officer and Lodge Liability for Overconsumption of Alcohol and/or Drugs TBA
3:00 PM - 3:45 PM Writing an Effective Budget (Not Copying one from 10 Years Ago). Sanman
3:45 PM Wrap up and Announcements Steve Johnson
4:00 PM - 7:00 PM Drug Awareness Poster Pictures Voting Susie Stertz
5:00 PM - 6:00 PM Social Hour
6:00 PM - 8:00 PM Tri Tip Dinner (Casual Clothing, Winter Theme). No Host Cocktails Available in the Lodge Lounge
8:00 PM - 11:00 PM Social Time, Dancing / Doing the Two Step
11:00 PM 11 O'clock Toast by Winner of 11 O'clock Toast Contest
Saturday, Nov. 3
6:30 AM - 12:30 AM Courtesy Cars Available
6:30 AM - 7:30 AM Past State President’s Breakfast and Meeting Mills / Neely
7:00 AM- 4:00 AM Registration Desk Open
7:00 AM - 8:00 PM Coffee, Juice and Rolls Available in the Lodge
8:00 AM - Banquet Betty Hise Tables Open (Final closing during the banquet)
8:00 AM - 9:30 AM Business Session [Finish Reports, Early Bird Drawing, Announcements, Laws Comm. (Proposals)] Steve Johnson
9:30 AM - 10:00 AM Open Session: ERS Report/Status/Discussion Grant Awards Bob Shaw
10:00 AM - 10:15 AM Break
10:00 AM - Midnight Lodge Lounge is Open
10:15 AM - 11:00 AM Sexual Harassment and Bullying Steve Meier
10:15 AM - Noon Secretaries Only Meeting (Working Lunch if needed) Sanman III / Nadrchal
11:05 - Noon Leading Knight Training TBA
Noon - 1:00 PM Lunch
1:00 PM - 2:00 PM State Officers and Trustees Meeting if Necessary
1:00 PM - 1:30 PM Orientation / Indoctrination for New Candidates (All Elks) TBA
1:30 PM- 2:15 PM Accounting/Auditing/Control Systems: Why Following GL Procedures is Important Keith Mills
2:00 PM - 5:00 PM Writing Effective Grants (Bring a Good Laptop with Internet capability). Ketchum / Marmon
2:15 PM - 3:00 PM Town Hall Meeting Question, Where do we Want our State Association to be in 5 - 10 Years All Chair Officers and State Secretary Neely Moderator
3:15 PM Announcements, Closing Steve Johnson
3:30 PM - 5:00 PM Social Time / Other Meetings Third and Second VP
6:00 PM - 7:00 PM No Host Cocktail Party
7:00 PM - 9:00 PM Banquet (Semi-Formal Attire) Prime Rib
Following Banquet Betty Hise Live Auction
9:00 PM Social Time
11:00 PM Eleven O'clock Toast (ISEA President) Steve Johnson
Sunday ???

Category: 
Download Flyers & Forms
2018 Nampa ISEA Convention Registration Form
Schedule of Events
Out of State Registration Form
Show Us YOUR Talent Flyer
Elks Talent Show Application

SCHEDULE OF EVENTS:
Wednesday - June 6, 2018
3pm – close Lounge open; limited courtesy cars available
3pm – 9pm Registration in the Lodge lobby
3pm – 9pm Meeting rooms available by appointment
6pm – 8pm No-host dinner in the Lodge Dining room

Thursday - June 7, 2018
7am – close Courtesy cars available
7am – 8am ISEA Convention Sites Meeting
7am – 8pm Registration in the Lodge lobby
7am – 10am Continental Breakfast at the Lodge
8am – Noon Convention Business Session Opening Ceremony; Early-Bird drawing; Introductions; Committee Reports
10am – close Lodge Lounge open
11am ISEA Trustees and Officers Meeting at the Lodge
11am Grand Lodge Convention Meeting, ER/Spouse
11:30am – 1pm No-host Luncheon at the Lodge, $8/person
1pm Golf Tournament
2pm – 3pm Spouses of Past State President and Past Secretary meeting - Lodge
3pm – 4pm Meet the New Candidates – (Lodge)
6pm – 7pm No-host Cocktails in the Lodge Lounge
7pm – 9pm Dinner: Loretta’s Beef & Noodles in the Lodge Dining Room
8pm – 11pm Show us YOUR Talent Show!
11PM Eleven O’clock Toast by Nampa ER

Friday - June 8, 2018
6:30am Past State Presidents Breakfast at the Lodge
7am – close Courtesy cars available
7am – Noon Registration in the Lodge lobby
8am – 11:30am Business Session; Early-Bird drawing; Committee Reports
11:30am – 1pm No-host Luncheon at the Lodge, $8/person
12:30pm Idaho Elks Rehab Board Luncheon at the Lodge
Noon – 2pm Spouses Luncheon - (Mexican Buffet 112 13th Ave S)
2pm District Deputy-Elect meeting with Idaho Sponsor – (Lodge)
2pm – 4pm Exhausted Roosters Party; ER & Leading Knights Info Meeting (Lodge)
6pm – 7pm No-host Cocktails in the Lodge Lounge
7pm – 9pm Dinner: Rick’s Famous Pork Ribs in the Lodge Dining Room
8pm – 12am Music by Freestyle
11PM Eleven O’clock Toast by Outgoing ISEA President Dave McFarland

Saturday - June 9, 2018
7am – close Courtesy cars available
7am – Noon Registration in the Lodge lobby
8am – 9am Business Session; Early-Bird drawing; Committee Reports
9:30am – Noon Open Session – Hall of Honor and ISEA Elk of the Year Presentations;
Veteran Volunteer of the Year Presentation; Memorial Service;
ISEA Installation of Officers for 2018-2019
11:30am – 1pm No-host Luncheon at the Lodge, $8/person
2pm – 4pm New State President’s Party – location TBD
6pm – 7pm No-host Cocktails – Lodge Lounge
7pm – 9pm Semi-formal Dinner: Cornish Game Hens in the Lodge Dining Room
11PM Eleven O’clock Toast by New ISEA President
NOTES
Courtesy transportation will be provided from all Nampa locations beginning Wednesday
afternoon and continue daily as long as necessary (transporting from the lodge)
Dietary limitations will be met if notified in advance. Note on registration form or contact a
committee member.
No-host luncheons will be served buffet style, and be different daily.
Meeting rooms available upon request. Please contact the convention committee in advance
for arrangements.

TIMES AND LOCATIONS SUBJECT TO CHANGE.

Please check with the Registration Desk
at the Lodge for updates or directions.
Convention Committee:
Ceci: 208-284- 4341
Ellen: 208-447- 9797
Lynda 208-861- 0530

Category: 

ISEA WINTER CONVENTION
NOVEMBER 3-5, 2016
NAMPA LODGE #1389

Download Convention Flier
Download Convention Registration Form

***Times and location of events subject to change. ***
See registration desk in the Lodge Lobby for updates.

Thursday, November 3, 2016

Time Activity
Noon to Close Courtesy Cars available (call 466-1389)
Noon to 8:00 p.m. Registration (Lodge Lobby)
3:00 p.m. to 9:00 p.m. Meeting rooms available by appointment
6:00 p.m. to 9:00 p.m. No-Host Dinner from Menu ($9 - $12)
6:00 p.m. to Midnight Social time at the Lodge
11:00 a.m. to 1:00 a.m. Lodge Lounge Open
11:00 p.m. Eleven O’clock Toast by Nampa Exalted Ruler, Bob Westphal

Friday, November 4, 2016

Time Activity
6:30 a.m. to Close Courtesy Cars available (call 208-466-1389)
7:00 a.m. to 8:00 a.m. Convention Site Meeting (Card Room)
7:00 a.m. to 8:00 a.m. Coffee, Juice, Rolls (Lounge)
7:00 a.m. to 8:00 p.m. Registration (Lodge Lobby)
7:00 a.m. to 1:00 a.m. Lodge Lounge Open
8:00 a.m. to 9:00 a.m. Business Session (Opening ceremony, early- bird drawing, roll call of state officers & Lodges, critical reports, announcements)
9:05 a.m. State Trustee Meeting – Harley Birchmier

Training Sessions

Time Activity
9:05 a.m. to 10:00 a.m. Session A – Publicity and Marketing your Lodge – Grant Jones.
10:00 a.m. to 10:15 a.m. BREAK
10:15 a.m. to 10:45 a.m. Session B - Grand Lodge Conv. Meeting for Leading Knights – Spouses – Interested Parties – Curt Neely
10:50 a.m. to 11:50 a.m. Session C – Officers and Trustees duties and responsibilities, Protocol. – Keith Mills.
Noon to 1:00 p.m. No-Host Lunch at Lodge (Beef Noodles $8)
Noon to 2:00 p.m. Spouse Luncheon at Holiday Inn Express
Noon to 1:00 p.m. Elks Rehab Board Meeting & Lunch – Bob Shaw
2:00 p.m. DDGER Meeting – PGER James Damon (Holiday Inn Express).

Training Sessions

Time Activity
1:00 p.m. to 1:40 p.m. Session D - Recruiting new Members – Carl Lino/Curt Neely
1:45 p.m. to 2:30 p.m. Session E - Business planning for Lodges – Budgets Steve Meier & Ed Sanman III
3:00 p.m. to 5:00 p.m. Inter-Lodge Hospitality Party (Holiday Inn Express)
3:00 p.m. to 5:00 p.m. Eleven O’Clock Toast Contest (Holiday Inn Express)
3:00 p.m. to 7:00 p.m. Drug Awareness Poster Judging
6:00 p.m. to 7:00 p.m. No-Host Cocktails (Lodge Lounge) Sports Night!
7:00 p.m. to 8:00 p.m. Dinner: Rick's BBQ Ribs or Chicken
8:00 p.m. to Midnight Sports Game Night! (Lodge Lounge)
11:00 p.m. Eleven O’clock Toast by Contest Winner

Friday night is Sports/Game Night. Support your favorite team of any sport (High School, College, or Professional) by wearing your team colors. TV’s will be tuned to sports stations and/or we will play a variety of games + Wii.



Saturday, November 5, 2016

Time Activity
6:30 a.m. to Close. Courtesy Cars available (call 208-466-1389)
6:30 a.m. to 8:00 a.m. Past State Presidents Meeting
7:00 a.m. to Noon Registration (Lodge Lobby)
7:00 a.m. to 8:00 a.m. Coffee, Juice, Rolls - Lodge Lounge
8:00 a.m. to 8:30 a.m. Business Session (early bird drawing, critical reports, announcements)

Training Sessions

Time Activity
8:35 a.m. to 9:20 a.m. Session A - Insurance and Tips Training Overview Gary Goodman & Susie Stertz
9:25 a.m. to 10:05 a.m. Session B – Food & Beverage Control – Ways to Increase Profits. – Bob Shaw
10:05 a.m. to 10:20 a.m. BREAK
10:20 a.m. to 11:15 a.m. Session C – Ways to make Lodge meetings Fun! Keith Mills
11:20 a.m. to Noon Session D – Town Hall Meeting – ISEA Officers
Noon to 1:00 p.m. No-Host Lunch (Soup & Sandwich $8)

Training Sessions

Time Activity
12:45 p.m. to 5:00 p.m. Session E - Grant Writing Workshop – Steve Meier, Susan Ketchum
PREREGISTRATION REQUIRED
1:00 p.m. to 1:30 p.m. Session F- Recruiting new Officers – Curt Neely
1:30 p.m. to 2:00 p.m. Session G - Becoming involved with State Committees – ISEA Vice Presidents
1:30 p.m. to 2:00 p.m. Lodge Secretary Training – QuickBooks (Separate Room) Ed Sanman III
2:00 p.m. to 2:15 p.m. BREAK
2:15 p.m. to 3:30 p.m. Session H – Inter-Lodge discussion. Participants will be split into two or three moderated discussion groups.
6:00 p.m. to 7:00 p.m. No-Host Cocktails (Lodge Lounge) Semi-Formal
7:00 p.m. to 8:00 p.m. Dinner (Beef Brisket and Salad Bar) Semi-Formal
8:00 p.m. Guest Speaker
Live and Silent Auction – Betty Hise
Music & Socializing in Lounge
11:00 p.m. Eleven O’clock Toast by ISEA President, Steve Meier | |Eleven O’clock Toast by ISEA President, Steve Meier

Live and Silent Auction – Betty Hise
Music & Socializing in Lounge

Category: 

Attached below is the registration form for the Mid-Winter ISEA State Convention.

Idaho Falls is also accepting phone in registrations for this convention.

Category: 

Since the registration forms for the 2015 Midwinter Convention will not be available until later in August/September, here is the lodging information for the convention:

While there are many hotels in the Idaho Falls area, the host hotel, The Hampton Inn (Idaho Falls/Airport on Lindsay Blvd.), has given us the best rate. To facilitate efficient shuttle service between the hotel and lodge, we are encouraging convention attendees to stay at the Hampton. We will provide shuttle service to other hotels as availability allows, giving those who stay at the Hampton priority.

When making reservations, it is important to note the following:
1. Call (208) 523-1400 and SELECT OPTION 0 (zero) or stay on the line (do not select option 1, as this is the nationwide reservation feature). Selecting "0" or staying on the line allows you access to the local property and they will be able to make your reservation.
2. Mention "State Elks Convention" for the convention rate ($94 plus applicable taxes per night for one king or 2 queens).
3. Convention rates are only good until October 15, 2015. After October 15, the rate may be higher.

Included with each room, is a full hot breakfast, pool, hot tub and business center available 24 hr/day. The amenities in all rooms include: hair dryer, microwave, small fridge, coffee maker, iron and ironing board. Rooms with roll-in showers and handicap accessible tubs are available; please specify when making reservations.

If you have other questions, please call Paula Fackrell (Convention Co-Chair) at (208)681-6838.

Category: 

Registration

Couple: $120
Single: $90
Spouse Luncheon: $15

Food Prices

Friday
- Single $15
- Couple $30
Saturday
- Single $30
- Couple $60
No-Host Luncheon: $10

Entertainment

Karaoke or Band for Friday and Saturday night

Dress

Friday: Dress appropriate for Elks Club
Friday Evening: Dress appropriate for Elks Club
Saturday: Dress appropriate for Elks Club
Saturday Evening: Semi-formal evening wear


Thursday, Nov. 6

1:00-8:00 Registration Desk Opens
1:00-2:00am Lodge Lounge is open
1:00-Closing Courtesy Cars Available
6pm-7pm No Host Cocktails, Lodge Lounge
7pm-9pm No-Host dinner, Lodge Dining Room
7pm Officer / Trustee Meeting
8:00 Past State President Spouses Meeting
9pm - Closing Social Time in Lodge Lounge
11pm 11 O'clock Toast (Exalted Ruler)

Friday, Nov. 7

7am-8pm Registration Desk Open
7am-Closing Hospitality Cars Available
7am-8am Coffee, Juice and Rolls are Available in the Lodge
7am Convention Sites Committee Meeting
8 – 9:30am Business Session (Opening Ceremony, early bird drawings, introductions, committee reports
9:35-10:00 Board of Directors: Duties and Responsibilities
10:00 - 10:15 -- Break –
10am - Closing Lodge Lounge is open
10:15-11:00 Workshop 1 -- Officer/Trustees: Duties and Responsibilities: Who is Responsible for What in a Lodge:
11:05-12:00 Presentation -- Identifying Potential Officers and Committee Chairs: Getting people to step up
11:30-2:00 Spouses Luncheon
Noon Wrap up and Announcements
Meeting rooms available by appt. (Contact Steve Brown)
Workshop 2 -- Secretary Duties & Responsibilities
12:15 Lunch
1:00 Elks Rehabilitation Services Board of Directors Meeting
1:00 - 4:00 11th Hour Toast Contest
1:00-1:45 Workshop 3 -- Not For Profit Do's and Don'ts: How Tax Law Applies to Elks Lodges
Other group meetings as needed (Contact Steve Brown at Wallace Lodge)
Workshop 4 -- Strategic and Business Planning for Lodges
2:00-3:00 Workshop 4 -- Repeat
Recognizing Choking and Early Signs of Stroke or Heart Attacks: What to do. (Open to Everyone)
3:00-4:39pm Inter-Lodge Hospitality Party/Social Activities
3:00 - 7pm Drug Awareness Poster Pictures voting
5:00-6:00 Social Hour
6pm-7:30pm Dinner (Casual Clothing, Winter Theme). No Host Cocktails Available in the Lodge Lounge
7pm Reading water, identifying terrain, and other important variables for catching fish (RSVP for a head count)
Social time (Karaoke starts at 9pm)
7:30-9 Drum and Bugle Corps tour of Wallace
9pm - Closing Karaoke
11pm 11 O'clock toast by Winner of 11 O'clock Toast Contest

Saturday, Nov. 8

6:30am - Closing Courtesy Cars Available
7am-4pm Registration Desk Open
7am-8am Coffee, Juice and Rolls available in the Lodge
8:00-8:45 Business Session (Finish Reports, Early Bird Drawing, Announcements)
8:45-9:15 ERS Report/Status/Discussion
9:15-10:00 Workshop 5 -- Understanding Quick Books Profit /Loss Statements
Workshop 6 -- Increasing Lodge Exposure through the DAP, Veterans, or Other Programs
10:10-10:15 -- Break –
10am-1am Lodge Lounge is Open
10:15-11:00 Workshop 7 -- Food and Beverage Control: Ways to increase your profits
Workshop 8 -- Understanding Quick Books Profit /Loss Statements (Repeat)
Workshop 9 -- Strategies to identify what your members want in your lodge
11:05-12:15 Town Hall Meeting (Bring your questions/problems/suggestions) (Steve Meier, Moderator)
12:15 - 1:30pm Lunch
12:15-12:45 Grand Lodge Convention Meeting
1:00 Past State President’s Meeting
State Officers Meeting
Current DD Meeting with Mr. Damon
1:30-2:15 Presentation -- Reducing Exposure Risk for Drinking Related Incidents
2:30 Keynote: Where Does Our State Project Go From Here: Issues for the Future
3:30 Social Time
6pm-7 No Host Cocktail Party
7pm-9pm Dinner (Semi-Formal Attire please)
9pm Social Time/Dancing (Band)
11pm Eleven O'clock Toast (ISEA President)

Sunday

7am-10:30am Coffee, Rolls and Juice available in the Lodge